In the market for a new printer or copier? Leasing one might be a smart move.
Rather than purchasing the device outright, leasing allows a company to enjoy advanced technology at a reduced cost. That’s great news for companies with a limited budget or a dynamic office environment where printing demands might change.
However, that’s not all that leasing offers. Here’s a closer look at the benefits of leasing an office copier to help identify whether or not it’s the best route forward for your company.
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Companies upgrading or setting up their offices have many options when it comes to acquiring the technology they need to operate. Choosing to lease an office copier has several significant advantages that may prove attractive to an organization depending on its circumstances. Companies of every size lease office equipment to take advantage of benefits such as:
A printer or copier represents a significant investment for any company. Not only do the prices of these devices frequently range into the thousands of dollars, but ownership comes with its own responsibilities. From the acquisition cost to maintenance and supplies, owning a printer or copier can put significant burdens on a company.
In contrast, leasing an office copier alleviates many of these costs. Depending on the provider, it’s possible to find leasing options that:
The print environment constitutes one of the most challenging elements of a business to track. It’s also frequently associated with the highest costs. The IDC once estimated that most companies spend up to 3 percent of their annual revenue on printing – but they may not realize it.
Leasing an office copier or other critical office equipment can prevent this and make it easier to control the budget. With leased equipment, an office can:
In the US, the Internal Revenue Service allows businesses to deduct certain qualified expenses from yearly income taxes. However, many business owners believe that only purchases qualify for those deductions. That isn’t always true.
In some instances, companies may deduct payments made on leased equipment. That’s because tax codes like Section 179 are specifically designed to encourage small businesses to invest in themselves. Before settling on a particular route for printer or copier acquisition, check with the company’s tax preparer to see if leasing provides the same tax incentives as purchasing does.
Many companies adopt a “buy it for life” approach to their printers and copiers because of the hefty price tags accompanying these devices. However, that can hamstring an office in the long run if the organization outgrows its printers. Having the wrong printer may prove just as inconvenient as not having one at all.
However, access to the right technology is not all leasing accomplishes. A company may also:
Copier leasing is one popular option that businesses consider when they set out to acquire a new device for the office. When chosen with care, it can allow an office to embrace more powerful technology at a fraction of the cost of purchasing while keeping all expenses known.
Whether purchasing or leasing, check with a reputable technology provider first. Their expert guidance can help uncover which route is best for a particular office and recommend solutions the company might not have considered.
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